Procurement Associate

We're supporting an IPP on their search for a Procurement Associate to support end-to-end procurement for utility-scale BESS projects. This includes sourcing equipment and services, managing RFx processes, negotiating contracts, and ensuring on-time, on-budget delivery aligned with project schedules and commercial targets.

You'll collaborate closely with Engineering, Project Development, Construction (EPC), Legal, Finance, and Operations to secure critical-path components (e.g., battery packs, PCS/inverters, transformers, enclosures, fire suppression systems, BMS software/services) and balance-of-plant materials. This is a high-impact role in a fast-growing team.

Key Responsibilities

• Sourcing & RFx Management

  • Develop and execute RFIs/RFQs/RFPs for BESS equipment, EPC services, logistics, and site services.
  • Build and maintain supplier panels; evaluate bids for technical compliance, commercial value, and delivery risk.
  • Conduct total cost of ownership (TCO) analyses, including warranty terms, performance guarantees, spares, and life-cycle costs.

• Contracting & Negotiation

  • Support negotiation and drafting of MSAs, Purchase Agreements, and SOWs with Legal.
  • Track key commercial terms (payment milestones, LDs, performance guarantees, liquidated damages, delivery schedules, Incoterms, warranty and O&M requirements).
  • Assist in finalizing technical exhibits with Engineering and supplier QA/QC requirements.

• Project Execution Support

  • Align purchase timelines with project schedules (NTP, COD, interconnection milestones).
  • Coordinate order placement, change orders, and delivery tracking; manage expediting and logistics.
  • Resolve supplier issues and non-conformances; escalate risks and propose mitigations.

• Supplier & Market Intelligence

  • Maintain current knowledge of BESS supply markets.
  • Monitor lead times, cost drivers (commodities, freight), and capacity constraints; provide inputs to category strategies.
  • Conduct supplier performance reviews and scorecards; support supplier onboarding and qualification.

• Process, Compliance & Analytics

  • Ensure procurement compliance with company policies, ESG standards, and project financing requirements (including lender/Tax Equity conditions).
  • Maintain accurate purchase orders, PRs, GRs, and documentation in ERP/procurement systems.
  • Support budgeting and forecasting; track savings and cost avoidance; prepare weekly/monthly status reports.

Qualifications

• Experience: 2+ years in procurement or supply chain within renewable energy, with direct exposure to BESS sourcing (utility-scale preferred).
• Technical Familiarity: Understanding of BESS components (battery modules/racks, PCS/inverters, transformers, switchgear, EMS/BMS, thermal/fires suppression), factory/site acceptance testing concepts, and key certifications (UL9540/UL9540A).
• Commercial Acumen: Experience running RFx, analyzing bids, negotiating price/terms, and administering contracts/Purchase Orders.
• Tools: Proficiency with ERP or e-procurement systems (e.g., SAP, Oracle, NetSuite, Coupa), Microsoft 365; strong Excel skills for cost modeling and scenario analysis.
• Soft Skills: Organized, detail-oriented, strong written/verbal communication, stakeholder management, and vendor relationship skills.
• Education: Bachelor's degree in Supply Chain, Engineering, Business, or related field (or equivalent experience).