Executive Assistant

We are the only U.S. company with a fully integrated rare earth supply chain-from mining and refining to advanced metal and magnet manufacturing. Our products include both the critical materials used to make permanent magnets and the finished magnets themselves-enabling next-generation technologies in robotics, automation, aerospace, transportation, defense, and energy systems. These materials are the foundation of physical AI-the convergence of computation, movement, and control.

Position Overview: We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief Executive Officer. Reporting to the Chief of Staff, this role requires excellent judgment, strong communication skills, and the ability to anticipate needs in a fast-paced and high-visibility environment. The Executive Assistant will be a key partner to the CEO - supporting meetings, events, and speaking engagements while helping to manage the CEO's external presence.

Position Responsibilities:

• Support the planning and execution of meetings, events, and public appearances.
• Accompany the CEO to conferences, speaking engagements, and other events to provide logistical support and real-time coordination.
• Coordinate with internal and external teams to ensure alignment and preparation for meetings and appearances.
• Track organizational projects and business priorities and ensure timely follow up.
• Monitor deadlines and deliverables across multiple projects.
• Prepare high-quality meeting briefs and background research.
• Draft and update bio sheets, speaker profiles, and related materials.
• Manage and coordinate the CEO's calendar, travel, and logistics with precision and discretion.
• Monitor industry and policy developments relevant to the Company's work and provide timely updates and recommendations.
• Oversee and manage the CEO's professional social media channels, ensuring consistent, polished, and timely content.

Basic Qualifications:

• Bachelor's degree
• 3-5 years of experience supporting senior leaders, executives, or elected officials in complex, high-profile environments.
• Demonstrated ability to:
• Anticipate needs and prepare leaders for meetings, events, and public appearances.
• Manage shifting priorities and tight deadlines with discretion,
• Navigate policy, industry, or government-related settings with professionalism.
• Strong writing and research skills, with the ability to convey complex information clearly and concisely.
• Social media management experience and digital fluency.
• Exceptional organizational skills and attention to detail.
• Confident and professional presence when representing the CEO.
• Flexibility to travel with the CEO as needed (approximately 25%).
• Ability to exercise sound judgment, discretion, and integrity.