Accounts Payable Manager

Position Summary

The Accounts Payable Manager oversees the organization's accounts payable function, ensuring accurate, timely, and compliant processing of invoices and payments. This role leads a Fort Worth-based AP team, partners closely with internal stakeholders, and serves as a key point of contact for external vendors. The ideal candidate demonstrates exceptional attention to detail, strong communication skills, the ability to quickly learn systems and workflows, and proven team leadership capabilities.

Key Responsibilities

Accounts Payable Operations

• Manage all aspects of the accounts payable process, including invoice receipt, coding, approvals, and payment processing.
• Ensure accuracy, completeness, and timeliness of AP transactions in accordance with company policies and accounting standards.
• Oversee vendor setup and maintenance, including W-9 documentation and payment terms.
• Monitor AP aging, research discrepancies, and resolve vendor inquiries promptly.
• Support month-end and year-end close activities, including reconciliations and reporting related to accounts payable.
• Maintain strong internal controls and support audit requests related to the AP function.

Leadership & Team Management

• Lead, direct, and develop two Accounts Payable Clerks based in the Fort Worth corporate office.
• Assign work, set priorities, and ensure timely execution of tasks and projects.
• Provide coaching, performance feedback, and professional development support.
• Foster a collaborative, detail-oriented, and service-focused team environment.

Communication & Stakeholder Engagement

• Serve as the primary AP contact for internal departments, providing clear guidance and timely communication.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Communicate professionally and proactively with vendors to ensure smooth payment processes and issue resolution.

Systems & Process Improvement

• Quickly learn and effectively utilize financial systems, accounting software, and AP workflows.
• Leverage ERP and accounting platforms to improve efficiency, accuracy, and reporting.
• Identify opportunities for process improvements and operational enhancements within accounts payable.
• Assist with system implementations, upgrades, or workflow changes as needed.

Required Education and Experience

• Bachelor's degree in Business, Accounting, Finance, or a related field.
• 7+ years of progressive experience in Accounts Payable roles.
• Prior management experience or experience in a supervisory role.
• Demonstrated experience leading and directing the work of other employees.
• 6+ years of experience using financial/accounting software platforms or ERP systems (e.g., Microsoft Dynamics, SAP, Horizon, Oracle, or similar).
• Intermediate proficiency in Microsoft Word and Excel.