Proposal Specialist
Proposal Specialist
Reports to: Chief Marketing & Strategy Officer
Position Summary
The Proposal Specialist supports firmwide marketing and business development by leading proposal efforts, managing marketing resources, strengthening brand presence, and equipping technical staff with marketing best practices. This role drives the full pursuit lifecycle-from opportunity tracking through final submission and client debriefs-while supporting strategic initiatives, internal events, and external visibility.
Key Responsibilities
Proposal & Pursuit Management
- Lead development of proposals, SOQs, interview materials, and presentation content.
- Facilitate pursuit strategy, kickoff meetings, teaming coordination, and submission compliance.
- Conduct client debriefs and capture lessons learned to improve future pursuits.
- Coordinate with technical staff for content development, storytelling, and presentation preparation.
Marketing & Business Development Support
- Partner with BD and Market Sector leaders to identify teaming and pursuit opportunities.
- Manage the Go/No-Go process and monitor procurement portals for upcoming opportunities.
- Maintain CRM/Deltek databases, marketing content libraries, resumes, and project sheets.
- Support external visibility through industry involvement, social media, photography, and branding.
Internal Communications & Events
- Plan and execute internal events that strengthen culture and employee engagement.
- Assist with internal communications, messaging, and brand consistency across materials.
Training & Resource Management
- Train technical staff on proposal writing, interview skills, and marketing best practices.
- Maintain templates, style guides, and standard marketing tools for firmwide use.
Qualifications
- Bachelor's degree; 8+ years of AEC or professional services marketing experience recommended.
- Strong graphic design and visual layout skills; proficiency in InDesign, Microsoft Office, and Deltek (or similar CRM/asset management tools).
- Solid understanding of AEC marketing, proposal development, SOQ production, Go/No-Go processes, and BD workflows.
- Experience producing both digital and print-ready marketing materials.
- Excellent writing, editing, organization, and deadline management skills.
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your CV so you can be considered for roles that have yet to be created.
Yes, we help with CV and interview preparation. From customised support on how to optimise your resume to interview preparation and compensation negotiations, we advocate for you throughout your next career move.