Manufacturing MNC - HR & Office Manager, Japan Tokyo Base

Key Responsibilities

Human Resources

• Manage the full employee lifecycle, including onboarding, offboarding, and employee documentation.
• Coordinate recruitment activities with hiring managers and external recruitment partners.
• Support compensation and benefits administration, payroll coordination, and annual salary review processes.
• Ensure compliance with Japanese labor laws and employment regulations.
• Maintain employee records and HR databases.
• Handle employee inquiries and provide guidance on HR policies and procedures.
• Support employee engagement initiatives and company culture activities.
• Assist with performance management and employee development programs.
• Liaise with external vendors, including payroll providers, benefits brokers, and legal advisors.

Office Management & Administration

• Oversee day-to-day office operations and ensure a well-functioning workplace environment.
• Manage office facilities, supplies, equipment, and vendor relationships.
• Coordinate travel arrangements, meeting logistics, and company events.
• Support budgeting and expense tracking for office-related expenditures.
• Manage office contracts, renewals, and service providers.
• Ensure compliance with health, safety, and workplace requirements.
• Act as the main point of contact for visitors, landlords, and external service providers.

General Support

• Work closely with regional teams to ensure alignment with global policies and processes.
• Support ad hoc projects and administrative initiatives as required.
• Provide operational support to local leadership and employees.

Requirements

• Bachelor's Degree in Human Resources, Business Administration, or related discipline.
• 5+ years of HR Generalist, HR Manager, Office Manager, or related experience.
• Good understanding of Japan labor law and HR practices.
• Experience supporting a small office or country organization is highly preferred.
• Strong organizational and multitasking skills.
• Ability to work independently and manage multiple priorities.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Fluent in Japanese and business-level English.