Operation Manager - Business and Office Admin

Our client is a growing technology-focused organization with operations across Greater China, providing innovative solutions and services to a diverse customer base. They are seeking a proactive, detail-oriented, and hands-on professional to support the business across Business Operations, HR Operations, Office Administration, Finance Coordination, and Executive Support functions.

This is an excellent opportunity for an organized individual who enjoys working in a dynamic environment and partnering closely with management to ensure smooth day-to-day operations.

Key Responsibilities

Human Resources Operations

• Manage end-to-end recruitment activities, including job posting, candidate sourcing, interview coordination, offer administration, and onboarding.
• Maintain employee records and HR documentation in compliance with company policies and local regulations.
• Coordinate employee onboarding, offboarding, probation reviews, and employee lifecycle processes.
• Support employee engagement initiatives, staff activities, and internal communications.
• Assist in performance review administration and training coordination.
• Liaise with external HR service providers on payroll, benefits, and labor-related matters.

Office Administration & Business Support

• Oversee daily office operations and administrative activities to ensure an efficient workplace environment.
• Manage office supplies, facilities, equipment maintenance, and vendor relationships.
• Coordinate business travel arrangements, meetings, accommodations, and event logistics.
• Maintain corporate records, contracts, licenses, and administrative documentation.
• Support senior management with calendar management, scheduling, and business coordination tasks.
• Assist in drafting reports, business presentations, and internal communications.

Finance & Operational Support

• Coordinate invoice processing, expense claims, and payment tracking.
• Support monthly financial administration and reconciliation activities.
• Collaborate with external accounting partners on bookkeeping and compliance matters.
• Maintain accurate records of company expenditures, contracts, and procurement activities.
• Assist management with budget tracking and operational reporting.
• Support audit preparation and documentation when required.

Cross-Functional Support

• Act as a key point of coordination between internal teams, external vendors, and business partners.
• Participate in process improvement initiatives to enhance operational efficiency.
• Support ad hoc projects and strategic business initiatives as assigned by management.

Job Requirements

• Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or related disciplines.
• Minimum 8-10 years of experience in end to end HR Operations including Talent Acquisition, HR operation, Employment Engagement, Payroll and basic finance support, Office Administration and related Business Support.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Hands-on, proactive, and capable of working independently in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Fluency in English and Chinese including Mandarin Chinese.